1. How should faculty advisors select ELP projects?
Faculty are encouraged to confirm supervision only after students have finalized their projects. They may review the project scope, approve supervision, and indicate consent to the ELP department. Each faculty member is expected to supervise a minimum of one project as part of their workload and may take up to a maximum of five projects.
Faculty who are not approached by student groups can participate in the faculty bidding process, where they may select projects that align with their expertise and interests.
2. How should faculty advisors select ELP projects?
Faculty are encouraged to confirm supervision once students have finalized their projects. They may review the project scope, approve supervision, and indicate consent to the ELP department. Each faculty member is expected to supervise a minimum of one project as part of their workload and may take up to a maximum of five projects. Faculty will also have the opportunity to participate in the faculty bidding process, where they can select projects that align with their research interests and expertise.
4. How is student attendance tracked?
Student groups are responsible for maintaining a meeting log of meetings with both the company representative and faculty. Faculty members must emphasize that all students must attend project meetings. The meeting log is first submitted by the students to the faculty advisor, who then submits it to the ELP department via LMS for recordkeeping.
6. What is the ELP grading structure?
The grading is shared among three evaluators: 50% by your faculty advisor, 30% by your company supervisor, and 20% by the ELP department.
The ELP department’s 20% is based on the final ELP report and its overall quality and submission
7. What are the key milestones in the ELP and how is the faculty advisor involved?
The ELP consists of three major deliverables, each requiring active engagement and oversight from the faculty advisor:
Terms of Reference (TOR): Faculty advisors review and approve the TOR developed by the student group in consultation with the client, ensuring that the project scope and objectives are academically appropriate and clearly defined.
Mid-Review Presentation: Faculty advisors attend the mid-review session alongside the client to assess progress, guide analytical direction, and provide academic feedback for improvement.
Final Report and Presentation: Faculty advisors evaluate the final report and presentation, ensuring analytical rigor and professional quality. They also coordinate with the client to finalize evaluations and provide grading input.
Throughout the ELP, faculty advisors play a critical role in monitoring progress, providing academic guidance, ensuring quality and ethical standards, and coordinating with both the client and the ELP department.
8. Can the TOR be revised after finalization?
Yes, if there is a significant change in the project’s scope or deliverables. The faculty advisor will assess and approve any necessary revisions.
9. How are faculty compensated for ELP supervision?
Full-Time Faculty:
A one-course waiver is granted for every five projects supervised. Supervision of at least one ELP project is mandatory for all full-time faculty members.
Visiting Faculty:
Payment is calculated as:
(Number of projects ÷ 5) × Supervisory Rate × 28 sessions
(Each session = 75 minutes)
10. What documents are faculty advisors required to submit?
Faculty advisors are required to complete and upload two key evaluation forms during the course of the project:
Mid-Review Evaluation
Final Review Evaluation
In addition, faculty must submit the Progress and Meeting Record Form at both the mid-review and final-review stages to record student participation and meeting frequency.
Faculty advisors are also responsible for collecting the client’s evaluation forms (for both the mid and final reviews) and uploading them on the LMS along with their own evaluations.
All required forms, templates, and submission deadlines will be shared via email by the ELP office during the semester.
11. What should faculty do if the client does not want the data to be disclosed?
If a client requests that certain information remain confidential, an NDA (Non-Disclosure Agreement) will be implemented to protect the data. The faculty advisor, along with the students and the client, will sign the NDA since all parties have access to project information.
Faculty should inform the ELP department as soon as a confidentiality request is made so that the NDA can be formally processed and attached to the project record. This ensures that sensitive client data is handled responsibly and used solely for academic purposes.
12. Who will sign the NDA?
The NDA (Non-Disclosure Agreement) will be signed by the client, the student group members, and the faculty advisor, as these parties have direct access to the project data and information.
The ELP department will only act as a witness to the agreement and will not be a signatory, since it does not have access to the client’s confidential data. The department’s role is limited to facilitating and recording the NDA process to ensure compliance with institutional requirements.